The payment approval database uses the mainframe department code structure.  Attached to each department code is an operating unit.  Each department code is also assigned an organization code, which is used primarily for reporting purposes.  Generally, there is a one-to-one relationship between an operating unit and an organization code.  Exceptions to this are Geneva Experiment Station, Cooperative Extension, and some administrative units. 

Payment Approval Types

Each of the below payment levels is limited by each employee's "dollar threshold."

• OPERATING UNIT:  Level includes any current and future account in the operating unit.  A list of operating units and approvers may be accessed through the navigation on the right.
• DEPARTMENT:  Level includes any current or future account in the department.
• ACCOUNT:  Level includes only a specified account.

 Note: Organization-level authority is used in the database only for Geneva and Cooperative Extension. Therefore, the payment approval Web-search tool displays only organization-level results for Geneva and Cooperative Extension. 

Dollar Threshold Levels

 Note: Special limits apply if not approved by a member of an authorized BSC.

 Note: The Provost or Executive Vice President for Finance and Administration, must approve transactions from $1,000,001 to $2,000,001.  The President or Provost and Board of Trustees must approve transactions greater than $2,000,001.  These offices may have additional requirements for approval.  For more information about these requirements, see University Policy 4.2, Transaction Authority and Payment Approval Authority .

Changes to Payment Approval Authority

To add, replace, or change an individual's payment authority, use the form "Authorization for Changes to Payment Approval " .